What should be in the minutes of board meetings?

The HOA Pulse newsletter recently offered several tips for making board meetings more efficient. Here's one item.

Minutes - Minutes are the official record of actions taken by the board of directors at a meeting. As such, we feel that minutes should only reflect action items and decisions made. Minutes should not be a verbatim transcript of the entire meeting. While a prior article published in HOA Pulse provided a checklist for minutes, that checklist was intended to identify the items that might be documented in the minutes. It did not discuss the overall structure of the minutes.

Minutes should typically include:

• The time the meeting was called to order and the time it was adjourned.
• A listing of board members who were present and those who were absent.
• Approval of the prior meeting minutes.
• All motions made during the meeting, whether or not they were approved.
• The maker of each motion, the second of the motion, and a list of board members who voted for, dissented, or abstained from the motion.
• Approval of any specific financial transactions.
• Acceptance of the treasurer’s report.

ReadMore about making board meetings more efficient.